Everything you need to
run your fleet.
From weekly rotas to live tracking, Fleetie replaces the spreadsheets, WhatsApp groups, and guesswork with one clean platform.
Driver Rota Builder
Weekly scheduling that actually works.
Weekly grid view
Driver rows, date columns, activity dropdowns. See your whole week at a glance with colour-coded assignments per depot.
Publish & accept
Publish routes to all drivers or select individuals. Drivers accept, decline with a reason, or acknowledge — all tracked.
Multi-partner support
Switch between partner locations with colour-coded depots. Assign drivers across multiple sites from one rota.
Auto-populate
Populate a week from your drivers' shift patterns and templates instead of starting from scratch. Moving from spreadsheets? We'll load your existing rotas for you.
Share with your partners
Copy to clipboard, download as PNG, or use native share to send the week's rota to your delivery partners and depots. Drivers don't need it — each gets their own notification when their shifts are published. Coming soon: direct sharing, where partners get read-only access to your rota and talk to you inside Fleetie.
Activity log
Full audit trail of who changed what and when. Every edit, publish, and driver response is logged.
Driver Availability
Know who can work before you build the rota — and when that changes.
Shift patterns
Each driver's regular working days, set once. The rota builder starts from who's normally in, not a blank grid.
Time off ahead
Drivers book holiday, sick, personal or other leave with date ranges and notes. Managers approve or decline; the rota reflects it.
Ad-hoc changes
Available today after all? Not available tomorrow? Drivers flip their availability with a reason and it shows on the rota instantly.
Sick & short notice
Sick, day off or unavailable are activities in the rota itself, so cover gaps are visible the moment they open up.
Availability prompts
Days marked TBC prompt the driver with a push notification to confirm whether they can work — no chasing on WhatsApp.
Manager's view
Availability sits in the weekly grid with the activities, colour-coded, so you plan around it rather than discover it on the day.
Driver Portal
Self-service for your drivers.
My schedule
Today and tomorrow's assigned routes with activity and status. Pending routes with accept, decline, or acknowledge.
My day
Today's route with its milestones from start to finish, so drivers and the office see the same picture.
Profile management
Update name, preferred name, licence status, transmission preference, and vehicle preferences.
Driver app iOS & Android — coming very soon
Native iPhone and Android apps are landing very soon — rota, checks, messages and push notifications in the driver's pocket. Until then Fleetie works from any phone's browser.
Fleet Management
Every van, tracked and accounted for.
Vehicle registry
Registration, make, model, and location for every van, with MOT and tax details pulled from DVLA.
Status management
Active, VOR (Vehicle Off Road), or Inactive — with mandatory notes for every status change.
Audit trail
Every status change logged with timestamp, reason, and the user who made it. Full van history at your fingertips.
Service, tyres & bulbs
Service intervals and due dates, tyre details and bulb details on the vehicle record — the things you need at the garage or the roadside.
MOT & tax tracking
Expiry notifications for MOT, tax, and insurance. Service interval reminders so nothing gets missed.
Managed data import
Got your fleet in a spreadsheet? Send it over and we'll load your vehicles, drivers and rotas for you — available on request.
Vehicle Checks
Daily walkaround checks done on the phone, with an audit trail that holds up.
Checks per shift
Van AM, Van PM, comms and on-the-road checks, item by item. Pass or fail each one, with a note required on every failure.
Photo evidence
Capture photos against each item as part of the check, straight from the driver's phone.
Defects become tasks
A failed item raises a maintenance task automatically, linked to the vehicle and the check that found it.
Works in poor signal
Photos that can't upload are kept on the device and sent when the signal returns — the check still lands.
Who's checked today
Managers see at a glance which drivers have completed their checks and which vehicles have open defects.
Vehicle history
Every check, defect and repair on the vehicle's timeline, ready for an audit or a dispute.
Live GPS Tracking
See where every van is, right now — without opening another app to find out.
Live map
Real-time vehicle positions on an interactive map, refreshing every 30 seconds. Filter by vans or phone trackers.
Vehicle status
Green for live, yellow for stale, grey for offline. Registration, driver, speed, and last-seen at a glance.
Journey history
Select a date and vehicle to replay journeys. Start time, end time, distance in miles, max speed, and duration.
Datalive integration
Works with Datalive hardware trackers fitted to your vans, as part of the GPS fleet tracking bundle (from £10/month +VAT; £10 one-off to connect). Other providers may be included on request.
Company device tracking
Part of the GPS fleet tracking bundle: the Fleetie tracker app turns company iPhones into GPS trackers, reporting positions against your rota. Android device tracking coming soon.
Dual-source filtering
View all vehicles, just van hardware, or just phone trackers. Toggle sources to focus on what matters.
Team Messaging
The conversation lives next to the rota, not in a WhatsApp group.
Drivers and managers
One-to-one and group conversations between drivers, fleet managers and the office, all inside Fleetie.
Push notifications
New messages arrive as push notifications on the driver's phone and open straight into the conversation.
@mentions
Tag the person who needs to act. Mentions stand out and notify, so questions don't get lost in the thread.
Notification centre
Messages, rota changes and availability prompts in one in-app inbox, marked read as you deal with them.
Everywhere your team is
Same conversations on the web, the installed web app and the iPhone and Android apps.
Support built in
Need a hand? Message Fleetie support from inside the app — no separate helpdesk to log into.
Driver Recruitment
Post once. Your advert reaches drivers everywhere they look, and applicants land back in Fleetie.
Write it once
Title, location, pay, engagement type and schedule in a form that knows what a multi-drop advert needs. Fleetie reviews it before it goes live.
On the Fleetie jobs board
Every approved advert is listed on jobs.getfleetie.com (opens in a new tab), where drivers browse roles from UK fleet operators, and on your own employer page.
Found on Google
Each advert carries the structured data Google for Jobs reads, so it appears in job searches without a separate listing.
Share anywhere
A short link and a share card that unfurls properly in WhatsApp, LinkedIn and Slack. Send it to a driver group and it looks the part.
Applicants in one place
Applications arrive in Fleetie against the advert. Candidates get a tracking link to check their status, so nobody chases you for an update.
Renew or close in a tap
Adverts expire on a schedule. Renew the ones still open, close the ones filled, and the board stays honest.
Compliance & Operations
Daily checks, dashboards, and the numbers that matter.
Daily compliance
Van AM, Van PM, Comms, and OTR checks per driver. Yes/No toggles with mandatory notes on failures.
Operations dashboard
Van stats (active, VOR, inactive), route stats, team overview, and quick links to every module.
Route readiness
Next-day route readiness at a glance. See which routes are covered and which need attention.
Push notifications
Web push alerts for routes published, updated, or cancelled. Per-type toggles so drivers control what they see.
Ready to see it in action?
First month free. No card to start. No obligations.